8 key considerable thing before choosing an event venue?
Planning an event is quite tough for any individual who does not have any idea about this. Before the event planning thing deciding a venue with all amenities is tougher than that. There are so many questions that arise when it comes to booking an event venue. Here are some key points to consider before you book any venue for the event. Go through the article and make smart decisions.
1. Target Audience and Guest Size
Guests are in priority for any event. We will ensure that the guests enjoy the event as much as possible. So by keeping them in mind, you should book the venue. You will book the location based on the nature of the event and the expected interest of the guests. For example: If you are organizing a corporate event, your venue setup will technically meet all facilities such as WiFi, projector, etc. Again if it is a wedding then the ambiance will be different.
2. Event Date
Sometimes, the guest could not attend an event because of the date problem. Selecting a date always depends on what type of event you are planning. Often because of the venue’s availability, there could be a problem with the date. You should review all the issues before settling upon a date for your case.
3. Your Budget
To host a lavish event budget is everything. So flawless event management needs proper budget planning. You cannot just spend your entire budget on booking a venue, because there are many more expenses like catering, staffing, entertainment, etc. You have to look for different types of venues depending on your guest number, so you can book it at a reasonable rate. You should plan everything so it falls within your budget.
4. Event Location
Location selection is essential for an event. It probably depends on the attendees and the type of event. For example, if it is a corporate event, the venue should have many more technicalities such as WiFi, projector, speaker, etc. Likewise, this should not be the same for the wedding event as it completely depends on the guests’ size and ambiance. The primary point of choosing a location is that it should be accessible from all the major areas of the cities so that it will be easy to find for the guest.
5. Venue Services & Restriction
Banquet hall / Convention hall has certain requirements when it comes to the facilities it provides to its clients. For example, some convention halls provide catering and some don’t. The catering facilities have to be outsourced to the guests. To gather information on the services and the restriction of a venue before choosing the venue for your event. Here are some points you can consider:
- Do they provide a service like catering, decoration, floral arrangements, etc?
- Do they have parking
- Do they provide valet parking
- Do the cleaning crew or not?
- Do they allow outside vendors?
If you are organizing a big event you should care about your guest parking because nobody wants to park their vehicle randomly somewhere on the roadside. This is also a matter of the security of the vehicle. So before conforming to any venue, you should check on their parking lot for your guest’s parking.
7. Venue Reputation
Everyone wants their event to be successful and remembered forever. This can only happen because of the experience of the staff who would plan your event or serve your guest. So before taking any decision on the venue once go through the review of the venue and ask for their experience in this industry. By analyzing all these things you will get a good place to host your event.
8. Plan a Visit
Before contracting on any venue, your event manager or you personally should visit the place to experience the look and feel of the venue. Also, you can ask for some pictures of the venue. This will be helpful for you to get an idea of your event venue.